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Create and set up a payment journal

  • 5 min.

To create new a payment journal with the extended functionality of Continia Banking, navigate to the payment journal, and select the three dots next to the Batch Name field.

CB Payment Journal page Batch name

On the General Journal Batches page, in the action bar, select New and make sure to select the Banking Export Journal check box.

CB General journal batches Banking export journal column

Note

If you want a fixed balance account to be used for the journal, you can also specify it here in the Bal. Account No. column.

Tweak the configuration settings

In addition to the general settings configured on the Bank Export Setup page and the few settings in the General Journal Batch overview, you also have the option to further customize how payments are managed for each specific payment journal.

  • Navigate to the payment journal, in the action bar, select Prepare > Payment Journal Setup.
CB Payment journal setup

Tip

For the specific payment journal, you can also set up summarizing of payments to consolidate two or more due ledger entries into a single payment. This feature can be particularly beneficial if the bank charge a fee for each payment line. For more information, refer to the article Summarizing Payments in Continia Banking.

The General tab

In this section, you define the general settings for the payment journal.

The setting Required Posting Status specifies the status that a line should have, before you can post it. We recommend that you set it to Paid to ensure that you only post payments that have been processed and paid in the bank. In this way, you avoid having to make any reposting.

Warning

If you use direct communication, we strongly advise against setting the required posting status to Sent. If, for example, your bank rejects a payment, the payment line will then not be updated accordingly in Business Central with the status Rejected. The result can be that a payment is registered as completed in Business Central, while in fact, it has been rejected by the bank.

In the Last Payment Date Calculation field, you can specify the time frame for the payments that you want to include in the payment suggestions. For example, if you enter 14D in the field, you'll include all payments with a due date earlier than 14 days from today's date.

In the Posting Date Calculation field, you can specify a date formula to use for calculating the posting date on the payment line.

Additionally, in the Payment Discount Application Method field, you can set up Continia Banking to always apply discount to ensure that you include all possible discounts.

The Approval Setup tab

If you've set up payment approval for the payment journal, you can see and tweak the details of any applied approval workflow under the Approval Setup FastTab.

  • You can change the field restriction that specifies which fields will be locked for editing during the approval process and the export of payments.

  • You can change the amount (LCY) up to which you can export the payments to the bank without approval.

If there are other settings you'd like to change for the approval workflow, you'll need to run the Setup Approval Workflow assisted setup guide for the specific payment journal again. You can run the assisted guide by selecting Approval in the action bar.

Now, you are ready to make a payment suggestion in the next unit.

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