Suggesting and Processing Payments
The OPplus Smart Banking extended payment journal offers additional functionality, such as payment validation and direct bank communication when you create and send vendor payments to the bank.
To create vendor payment suggestions
- Use the
icon and search for Payment Journals, then select the related link. - Open the relevant journal, and in the action bar select Prepare > Suggest Vendor Payments.
- On the Suggest Vendor Payments form, fill in the fields as necessary. Hover over a field to read a short description.
- Select OK to generate the vendor payment suggestions.
Payment lines that comply with the settings of the payment journal suggestion will now be created in the payment journal. All payment files must be correctly filled, before they can be exported to the bank. In case of errors on a payment line, you can use the Payment File Errors located in the lower right corner of the payment journal, to find a more descriptive error message.
Tip
When you have made payment suggestions in the payment journal, use the File Status on each of the payment lines to identify the stage of the payment in its lifecycle. If you use direct communication, statuses will also be imported from the bank. For more information, see Using the payment status.
To send or export payments
To send or export payment lines, follow these steps:
Use the
icon and search for Payment Journals, then select the related link.Open the relevant journal, and in the action bar, select Bank > Export. All payment journal lines, ready to be transferred to the bank with OPplus Smart Banking, will be exported.
Tip
Any specific errors that might occur in the transfer process are displayed at the right side of the page in section Transferred Payment File Error.
The processing status of the lines, once exported, can be read from the field File Status.
To post payments
You can post a payment line with a File Status lower than executed. However it is recommended not to post the lines before the transfer of payment information has been fully executed.
- Use the icon and search for Payment Journals, then select the related link.
- Open the relevant journal, and in the action bar, select Post/Print > Post.
Accessing information about a payment
While working on the payment line, various information about a chosen payment line will be available on the right side of the payment journal. You can dive into more detailed information, by selecting the information displayed in green text. The payment line information includes:
| Fact box | Description |
|---|---|
| OPplus Smart Banking | Every update of the payment line status will be logged. All errors that might occur in the transfer process using OPplus Smart Banking are displayed in fact box Transferred Payment File Error. |
| Journal Line Details | This section provides the most basic journal line details such as Posting Group, Account, and Balance Account. |
| Incoming Document Files | If the payment line is related to an incoming document this will be available here. Select the action Incoming Document Files, to attach a file, or to view or edit an incoming document for the payment line. |
| Payment File Errors | If there're errors on the payment line, each error will be described in more detail in this list. When the payment line status is updated, errors that have been resolved will be deleted from the list. |