Getting Notified of Remaining OCR License Pages

  • 06/09/2023
  • 5 minutes to read

For Document Capture on-premises, you can set up notifications to alert users in your organization when you're running out of pages in your OCR license. This enables you to take timely action, so that you avoid having documents moved to the error folder because the limit has been reached.

Note

Such notifications are only displayed for users of on-premises OCR, as there's no page-processing limit as such for Continia Cloud OCR. However, seeing that the Continia Cloud OCR base license includes a maximum of 1,000 OCR pages per month and that you'll be charged a minor fee for any pages processed in excess of that, it may still be relevant for you to keep an eye on your page consumption. You can easily do so in the Document Capture Setup, as described below under Continia Cloud OCR.

On-premises OCR

To get an overview of your OCR license status and set a page threshold at which notifications are displayed, follow these steps:

  1. Choose the Search icon, enter Document Capture Setup, and then choose the related link.

  2. On the OCR License Pages FastTab, you can check the following details related to your OCR page consumption:


    FieldDescription
    Warning PagesAllows you to specify a threshold for when notifications should be displayed.
    Remaining PagesIndicates how many pages you have left to process in your license. Together with Warning Pages, this field determines when notifications are displayed.
    Total PagesSpecifies how many pages are included in your license in total. By default, 10,000 pages are included per month for on-premises OCR, but you can purchase additional pages, if necessary.
    Last UpdatedIndicates the exact date and time when the above fields were last updated.

  3. Under Warning Pages, enter the number of documents you think should remain in order for a notification to be triggered.

When the number of remaining pages in your license is equal to or lower than the number you enter under Warning Pages, users will be notified that the license is approaching its limit. This notification is displayed to the users when they select Import Files from the Role Center, or when they go to any of the pages Ready to Import, Document Journal, or Document Capture Setup.

Continia Cloud OCR

To get an overview of your OCR license status, follow these steps:

  1. Choose the Search icon, enter Document Capture Setup, and then choose the related link.

  2. On the OCR License Pages FastTab, you can check the following details related to your OCR page consumption:


    FieldDescription
    Used PagesIndicates how many pages you've processed in your license.
    Total PagesSpecifies how many pages are included in your license in total. By default, 1,000 pages are included at no additional cost per month for Continia Cloud OCR.
    Last UpdatedIndicates the exact date and time when the above fields were last updated.

When the number displayed under Used Pages exceeds the one under Total Pages, you'll be charged a minor fee per excess page.

See also

Configuring Cloud OCR
Configuring On-Premises OCR
Continia Notifications