Creating Payment Proposals

In the list of payment proposals, you can use the menu bar to create a new payment proposal, which contains only a blank payment proposal card that you can then fill in manually.

Create a payment proposal

The posting date and the execution date are preset with the work date when the empty payment proposal is created. The orderer bank account is maintained manually in the generated payment proposal via the "Bal. Account No." field if "Bal. Account Type" is Bank account.

For more information on how to manually fill an empty payment proposal card, see the Manually extending payment proposals article.

To edit a payment proposal

The Payment Proposals page shows you a list of payment proposals that have already been created, as long as they have not yet been posted. To learn how to create payment proposals, please refer to the previous Vendor Create Pmt. Proposal, Customer Create Pmt. Proposal oder Empl. Create Pmt. Proposal chapters.

Payment Proposals

OptionDescription
Journal Batch NameThe journal batch name is generated by the system and is displayed in this field. When you create the postings, they will be written to the assigned journal. There you can view the postings if necessary via the menu item Actions/Postings/Show Postings.
Pmt. Proposal Template NameA payment proposal template will be automatically entered in this field only if the created payment proposal was generated from a template. The field is filled by the system during creation.
Posting DateThe value of the Posting date field of the selected payment proposal options is entered in this field. You can change the value as long as the payment proposal is in the "Open" or "Payment Done" status.
If the "As Entered" payment discount option is used, the posting date used here will also be taken into account when marking entries for payment.
If the posting date is after a payment discount or payment discount tolerance date, for example, a corresponding entry would not be marked for payment in the payment proposal.
Execution DateThis field is used to enter the value of the Execution Date field of the selected payment proposal options to be taken into account by your orderer bank. The value is transferred to the "Execution date" field of the payment proposal and can still be changed there as long as the status of the payment proposal is "Open". When creating the payment, the system checks whether the specified execution date is earlier than the current date, if applicable. If this is the case, the date will be set to the current date when the corresponding payment is executed.
UserIDThis field is used to enter the User ID that created the current status of the payment proposal.
DescriptionThe description is generated by the system and contains the text "Payment Proposal of...", supplemented by the work date.
StatusThis field is used by the system.

























StatusMeaning
Open Open means that the payment proposal has been created, but neither payments nor postings exist yet. In the Open status, you can change and also delete the payment proposal at any time.
EditedCurrently not used.
Released Is set as soon as the release has taken place. Only the users who have the authorization to do so can release. In addition, the release user must not be the creator of the payment proposal at the same time.
Payment doneIs set as soon as payments are made via the corresponding function (= files are created).
Posting in progressIs set as soon as bookings are generated via the corresponding function.
PostedIs set as soon as postings are made via the "Post" function. The payment proposal is moved to the "Reg. Payment Proposals" page in parallel.
Bal. Account TypeIn this field, the balanced account type is entered first, which was specified in the options when creating a vendor or customer or employee payment proposal. You can choose between G/L account or bank account (orderer bank). You can change the value at this point as long as the payment proposal is in "Open" status.
Bal. Account No.In this field, the balanced account number is entered first, which was specified in the options when creating a vendor or customer or employee payment proposal. You can choose between G/L account or bank account (orderer bank). You can change the value at this point as long as the payment proposal is in "Open" status.
AmountThis field displays the total amount of the payment proposal in total.
Amount (LCY)This field displays the total amount of the payment proposal in total in client currency.

In the list view of the open payment proposals there are some info boxes on the right side which can be shown or hidden. In these boxes, information about the payment amounts (in LCY) of a payment proposal as well as the respective payment type per payment amount is displayed. Furthermore, fact boxes are available for possible error messages and warnings for each payment proposal. A displayed error in the payment proposal processing prevents further processing. A warning, on the other hand, is for information purposes only.

Warning message payment proposal processing

From the amount fields of the payment proposal, clicking on the respective amount will take you to the overview of the associated payment proposal cards. For details on the payment overview, see the The Payment List of Payment Proposals chapter.

You can delete payment proposal cards and entire payment proposals in this view at any time as long as the corresponding payment proposal is in the "Open" status.