Payment Proposal Summary and Process Examples

• 07/04/2023
• 12 minutes to read

Payment Proposal - General requirements

Before creating a payment proposal, you must ensure that the following relevant master data is maintained:

Payment Proposal - example process

The following example assumes that the relevant master data fields are correctly maintained:

1. Via the OPplus roll center, select Pmt. Export > Vendor Create Pmt. Proposal or Pmt. Export > Customer Create Pmt. Proposal, create a payment proposal specifying the relevant filters and options.
2. Via the OPplus Role Center, select Payment Export > Payment Proposals, view the created payment proposal, modify it as required, and print reports if necessary.
3. As soon as the payment proposal contains only valid data, you can make the payments using the corresponding function in the menu.
4. After the payment files have been created, you can generate the postings using the corresponding function in the menu.
5. After the bookings have been generated, you can process them accordingly using the Post function.
6. After posting, you can print the related advice, the related payment list, and further reports via the OPplus Role Center History > Reg. Payment Proposals if not already done. Also, the payment file could be created again.

Customer Payment Proposal - example procedure payment of credits

The following example assumes that the relevant master data fields are correctly maintained:

1. Via the OPplus Role Center, select Payment Export > Customer Create Pmt. Proposal, and specify the relevant filters and options to create a payment proposal. If an existing credit is to be paid out for customers, With Backlog must be selected in the payment proposal creation options.

2. Via the OPplus Role Center, select Payment Export > Payment Proposals view the created payment proposal, modify it as needed, and print reports if necessary. For customers where credit is to be paid out (error text = payment amount must be positive), you must set the payment type to SEPA in the payment proposal header (e.g. from SEPA-LS).

3. As soon as the payment proposal contains only valid data, you can use the related function in the menu to make the payments and generate the payment files.

4. After the payment files have been created, you can generate the postings using the corresponding function in the menu.

5. After the postings have been created, you can process them accordingly using the Post function.

6. After posting, you can print the related advices, the related payment list, and further reports via the OPplus Role Center History > Reg. Payment Proposals if not already done. Also, the payment file could be created again.

Payment Proposal Association - example process

If you have licensed the module OPplus Associations in addition to the payment export, you can include your configured customer or vendor associations in one single payment proposal. The following example assumes that the association-relevant master data fields are correctly maintained.

1. Via the OPplus Role Center, select Payment Export > Vendor Create Pmt. Proposal or Customer Create Pmt. Proposal. Create a payment proposal specifying the relevant filters and options. When creating the payment proposal, select the Association Pmt. option and, if necessary, set a filter to the desired association number and/or to one of the association members.
2. Via the OPplus Role Center, select Payment Export > Payment Proposal view the created payment proposal, modify it as needed, and print reports if necessary. The payment lines of the payment header for an association contain the documents of all association members/accounts.
3. As soon as the payment proposal contains only valid data, you can use the related function in the menu to make the payments and generate the payment files.
4. After the payment files have been created, you can generate the postings using the corresponding function in the menu.
5. After the postings have been created, you can process it using the Post function.
6. After posting, you can print the related advices, the related payment list, and further reports via the OPplus Role Center History > Reg. Payment Proposals if not already done. Also, the payment file could be created again.

Payment Proposal Customer/Vendor Linking - example procedure

If you have licensed the module OPplus Associations in addition to the payment transactions, you can consider debtors and creditors that are part of an association during a payment proposal. It is required that the master data fields relevant to the association are correctly maintained.

Among other things, this includes setting up the Settled Payment Type Code field within the Payment Types.

If, for example, the "Settled Payment Type Code" SEPA LS (SEPA Direct Debit Core) is defined at this point for the payment type SEPA, a payment header is created in the payment proposal with the payment type SEPA LS in the case of a customer/vendor linking if Customer Ledger Entries > Vendor Ledger Entries.

Procedure:

1. Via the OPplus Role Center, select Payment Export > Vendor Create Pmt. Proposal or Customer Create Pmt. Proposal. Create a payment proposal specifying the relevant filters and options. When creating the payment proposal, select the option Cust. / Vend. Linking and, if necessary, filter to a customer or a vendor that belongs to the group. If you want only customers and vendors to be included in a payment proposal that belongs to a compound, select the "Only clearing accounts" option as well. For the option to take effect, the Association Pmt. field must also be activated.

2. Via the OPplus Role Center, select Payment Export > Payment Proposals to view the created payment proposal, modify it as required, and print reports if necessary. The payment lines of the payment header for an association contain the documents of all association members/accounts.

3. As soon as the payment proposal contains only valid data, you can use the related function in the menu to make the payments and generate the payment files.

4. After the payment files have been created, you can generate the postings using the corresponding function in the menu.

5. After the bookings have been generated, you can process them accordingly using the Post function.

6. After posting, you can print the related advices, the related payment list, and further reports via the OPplus Role Center History > Reg. Payment Proposals if not already done. Also, the payment file could be created again.

Payment Proposal using the payment type AUSGL. 1 - Example process

As already described in the Payment types article, the payment types AUSGL. 1 and AUSGL. 2 are special among the payment types. With the payment type AUSGL. 1, no payment file is created and therefore, no bank information is checked. You can use this payment type to clear existing open customer or vendor items, for example, using the payment proposal functions. The payment type AUSGL. 2 works in this context like AUSGL. 1, except that here the item currency is used for clearing instead of the client currency.

1. Via the OPplus Role Center, select Payment Export > Vendor Create Pmt. Proposal or Customer Create Pmt. Proposal. Create a payment proposal specifying the relevant filters and options. Here, select a person account on which there are open items that you want to clear without creating a payment file. As "Payment Account Type" and "Payment Account No." select the contra account on which the contra entry for the clearing should be posted. Alternatively, in the Payment Posting Setup, you can select a fixed account for the payment type AUSGL. 1 (AUSGL. 2) can be defined.
2. When creating the payment proposal for a person account, under Use Payment Type Code, select the payment type AUSGL. 1.
3. Via Payment Proposals > Edit > Payment Proposal card, you can then view the created payment proposal cards, including the information on the selected payment type code as well as the payment lines with the entry to be cleared.
4. As soon as the payment proposal contains only valid data, you can use the corresponding function in the menu to make the "Payments". You will receive a message that the Payments have been made. However, no associated payment file will be created in this case.
5. After the "payments" have been generated, you can process them accordingly via the Post > Create Postings function and view the posting records to be posted under Post > Show Postings.
6. After posting, you can view the posted payment proposal with headers and lines via the OPplus Role Center History > Reg. Payment Proposals. The open Cust./Vendor Ledger Entries have been closed with the posting against the selected balanced account.